A transcript is a copy of a student's permanent academic record. A transcript contains confidential information and will be released in accordance with provisions of the Family Educational Rights and Privacy Act (FERPA). Transcripts are released to students, or persons designated by the student, with signed written permission. Official transcripts are issued from the Office of the Registrar. A transcript is official if it is signed by the Registrar and imprinted with the college seal.
The fee for an Official Transcript is $5 per copy and must be paid in advance by cash, check, money order, Visa, or Mastercard. The fee for a FAXed transcript is $5 (paid in advance).
Student copies, which are Unofficial, are issued in person at no cost.
How To Order a Transcript
By mail, send your written request to the Registrar's Office, Seward County Community College, PO Box 1137, Liberal, KS, 67905-1137. (Be sure to include payment).
By FAX, send your written request using the phone number, 620-417-1079 (payment must be received before transcript will be issued).
In person, come to the Office of the Registrar during regular campus office hours. Personal identification will be required.
Requests by phone and/or e-mail are not accepted. Written, signed requests are required whether by mail, FAX, or in person.
Transcript requests are usually processed within 2 working days of receipt of request; however, a longer period of time may be required for processing at the end of each semester and during peak enrollment periods.
Include the following information on your transcript request:
- 1. Your current name, and all names you may have used while attending SCCC.
- 2. Your social security number.
- 3. Your date of birth.
- 4. Your approximate dates of attendance at SCCC, including any degree and date earned.
- 5. The number of transcripts requested.
- 6. The complete address(es) to where each transcript is to be sent.
- 7. Indication if separate sealed envelope is required.
- 8. Your original signature.
- 9. Your current address and telephone number.
- 10. Special instructions (send after current semester grades/degree posted, authorization for someone else to pick up the transcript, etc.).
- 11. Enclose $5 for each official transcript requested; $5 for each transcript FAXed. Payment must be made in U.S. dollars by cash, check/money order or Visa, Mastercard.
CLICK HERE to print the Transcript Request Form
Other Important Information
Only the student (or other person designated in writing) may pick up the transcript; written permission and signed authorization by the student is required. Please identify on the transcript request the name of the person(s) authorized to obtain your transcript.
Transcripts will not be issued if any financial or institutional obligations with SCCC exist.
"Issued To" is recorded on each Official Transcript.
Transcripts that are FAXed to another institution or person are considered to be an advising document and are Unofficial; note that an official copy may also need to be sent.
Transcripts of a student's high school education or previous college work, which have been submitted to SCCC as a requirement for admission, become a part of the official file. SCCC does not reissue or certify copies of transcripts from other institutions. Transcripts must be ordered directly from the institution where the coursework was taken.
Request for Verification Statements (for health insurance, discounts on auto insurance, credit applications, etc.) needed for current or past enrollment at SCCC will be handled with the same procedures and fees as with Transcripts.
If you attended Southwest Kansas Technical School before July 1st, 2008 you will need to contact USD 480 to request a transcript. Their contact information is:
401 N Kansas Ave.
Liberal, KS 67901
If you have any questions please call (620) 417-1060 or e-mail: firstname.lastname@example.org