REGISTRATION AND ENROLLMENT PROCEDURES

Registration

Enrollment Procedures

Credit Hour Enrollment

Enrollment in Selective Programs of Study

Enrollment Certification in Courses

In-State Residency Enrollment

Change of Schedule

Adding Courses

Dropping Courses

Withdrawals by the College

Withdrawals from the College

Registration

Registration is the process of being formally admitted to Seward County Community College (SCCC), choosing a program of study and having it approved by an advisor, enrolling in individual courses, and then paying tuition and fees. Registration and enrollment for classes is conducted according to dates published in semester schedules, academic calendars, and tabloids.

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Enrollment Procedures

After students have been admitted to SCCC and have completed either the COMPASS assessment or the ACT examination, an advisor will be assigned. Advisors provide students information on programs of study, degree requirements, career pathways, and course information. Advisors also assist students with course schedules, enrollment steps, and semester timelines.

Enrollment dates for specific semesters along with semester timelines are published each academic year; students are responsible for complying with these published timelines for enrolling, dropping and adding courses, withdrawing from the college, etc. Enrollment in classes can be conducted in person at the Registrar's Office or on the SCCC Website. Advisors will show students which method to use. To be considered officially enrolled in classes, tuition and fees must be paid at the Business Office; any payment arrangements must be made directly with the Dean of Administrative Services. For students receiving financial aid, charges for tuition and fees, books, and campus housing may be deferred; students should check with the Financial Aid Office to ensure that financial aid files are complete.

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Credit Hour Enrollments

One (1) hour of college credit is usually earned for each clock hour per week a student attends class during a semester, except laboratory-type classes which require additional time under an instructor's supervision. A minimum of two (2) clock hours per week of independent study is recommended for one (1) hour of classroom activity. Sixteen (16) college credit hours is considered a standard semester load (Fall or Spring) at SCCC. A student must have prior written approval from his or her academic advisor and the Dean of Instruction to exceed eighteen (18) credit hours in a regular semester. Maximum Summer semester enrollment is nine (9) credit hours; exceeding 9 credit hours in a Summer semester requires the written approval from the advisor and the Dean of Instruction.

To be considered a Full-Time Student for registration and federal financial aid purposes, a student must be enrolled in at least twelve (12) credit hours in a regular semester (Fall or Spring) and six (6) credit hours in a Summer semester. Institutional and Development Foundation financial aid at SCCC requires students to be enrolled in at least fifteen (15) credit hours in a regular semester to maintain eligibility.

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Enrollment in Selective Programs of Study

Enrollment in courses in selective programs of study is restricted. These programs include: Nursing, Respiratory Therapy, Surgical Technology, Medical Laboratory Technician, and Cosmetology. Because enrollment is limited, these programs have additional application requirements and selection processes. Students should consult with their advisor and contact instructors in these programs for details about the application/selection process.

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Enrollment Certification in Courses

Students must be enrolled in a course and attend classes through the published "Certification Date" each semester to officially be listed on the course roster. The "Certification Date" is calculated as approximately 25% of the regular semester length. The Certification Date for courses less than a regular semester length is calculated either as 25% of the semester or scheduled course duration.

Courses dropped before the "Certification Date" will not be recorded on a student's transcript. A student who has attended class and is officially enrolled in a course on the Certification Date will receive the earned grade or a "W" (if the student officially withdraws by the published last date to drop a course for that semester).

A student's official credit hour enrollment on the published "Certification Date" is considered in determining financial aid eligibility.

It is important for students to be aware of the "Certification Date". Official credit-hour enrollment on the published date will affect a student's transcript and could affect a student's financial aid eligibility. Each semester the "Certification Date" is published in semester schedules, academic calendars, and tabloids.

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In-State Residency Enrollment

Residency status is determined by the Registrar using procedures consistent with the State of Kansas statutes. In order to be classified as a resident (in-state) student for tuition purposes, a person enrolling in a community college must have had six (6) months continuous legal residency in the State of Kansas immediately prior to the first day of classes in a semester. All students not meeting the Kansas residency statutes will be classified as non-resident (out-of-state) and will be charged the appropriate tuition rate. The six (6) month residency requirement may be waived, upon appeal to the Registrar, if the student (or parent of a dependent student) was transferred or recruited to Kansas by an employer as a full-time employee to work in the state. Proof of residency and employment verification is required.

After a non-resident student has continuously resided in Kansas for six (6) months, he/she may petition for in-state residency by completing an Affidavit of Residency form in the Registrar's Office. This form must be completed prior to the first day of the semester. The Affidavit of Residency form requires that the person provide three (3) documents from the following:

  • Receipt for purchase of Kansas license tags dated at least 6 months before the term starts.
  • Receipt for payment of Kansas property taxes dated at least 6 months before the term starts.
  • Employment verification or payroll check stubs from a Kansas employer or school attendance at a Kansas Community College commencing 6 months prior to the first day of the term.
  • Copy of voter registration in the State of Kansas dated 6 months prior to the school term.
  • Copy of Kansas driver's license dated at least 6 months prior to the school term.
  • Utility receipt and/or rent receipts continuously for the prior 6 months.
  • Verification from a Kansas resident that the student has resided with him/her for 6 months before the school term starts.

The Affidavit of Residency form requires that the student's signature be notarized by a Notary Public.

When enrolling, the student is responsible for indicating the proper residence classification for tuition and fee purposes. If there is any question of residency classification, as regulated by the State of Kansas statutes, the student must inquire with the Registrar prior to the first day of the semester. The Registrar will review the facts and make a determination. If a student enrolls incorrectly as a resident of Kansas, and it is determined at a later date that the student was a non-resident for tuition purposes, payment of non-resident tuition will be required for all semesters during which the student was incorrectly registered.

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Change of Schedule

A Change of Schedule form must be completed when a student wants to add or drop a course. In both cases, signatures of the instructor and advisor must be obtained prior to changing the schedule at the Registrar's Office.

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Adding Courses

Students may add courses through Friday of the second week of the regular 16-week semester (Fall/Spring). For courses less than a regular semester length, the course may be added within the first week of the scheduled start date. Permission from the Dean of Instruction must be obtained to add courses after the published dates. Other than tuition and fees, there are no additional charges for adding a course.

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Dropping Courses

It is the student's responsibility to officially withdraw from any course that he/she deems necessary to quit attending. Students who officially drop/withdraw from courses during the first three weeks of the regular 16-week semester (Fall/Spring) are not charged for the course. After the published date, a $5 Drop Fee is required to drop a course and students are obligated for 100% of tuition and fees incurred (no refund). The last day to withdraw from a course is the end of the week preceding final exams in a regular semester (Fall/Spring).

For courses less than a regular semester length (including Summer semester courses) students can drop without a tuition and fee charge during the first 10% of the scheduled course duration. After the scheduled time, a $5 Drop Fee is required to drop a class and students are obligated for 100% of tuition and fees incurred (no refund). The last day to withdraw from a course, less than a regular semester length, is during the week before the completion of the course.

Specific dates are published in semester schedules, academic calendars, and tabloids. It is the student's responsibility to meet published timelines.

Steps to follow to Drop a Course are:

  • A Change of Schedule form must be completed with signatures of the class instructor and the student's advisor.
  • Pay $5 (when applicable) to the Business Office Cashier for each Change of Schedule form reflecting one or more class withdrawals.
  • Present the Change of Schedule form to the Registrar's Office along with a receipt showing the Drop Fee was paid.

Courses dropped before the published Certification Date (25% of semester) will not be recorded on a student's transcript. Courses that are dropped on or after Certification Date, but by Friday of the week prior to final examinations, will be recorded as a "W" denoting the student withdrew from the course. Final drop dates are published in semester schedules, academic calendars, and tabloids. After the published date courses cannot be dropped and a grade will appear on the student's transcript. It is the student's responsibility to initiate the process to drop a class.

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Withdrawals by the College

The college administration reserves the right to withdraw students from classes any time during the semester for disciplinary reasons, nonpayment of charges, and/or lack of records submitted to the Registrar's Office.

Instructor withdrawals are allowed only in online computer classes, P. E. activity courses, art and music activity courses, and business and industry courses. These withdrawals are initiated by the instructor; the Dean of Student Services will notify the student.

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Withdrawals from the College

When a student is enrolled in more than one class and wants to totally withdraw from SCCC, the following steps should be completed:

  • Complete a Total Withdrawal From School form with all required signatures obtained.
  • Present the Total Withdrawal From School form to the Dean of Student Services in the Registrar's Office.
  • Pay all tuition and fees incurred according to the REFUND OF TUITION AND FEE policy with possible financial obligation to pay tuition and fees incurred.

Students should refer to published dates to determine if a grade or a "W" will be recorded on the transcript.

Withdrawing from any course or courses may affect financial aid received. Students are advised to visit with the Financial Aid Office before withdrawing from any courses. Withdrawal and/or nonattendance of courses by students receiving federal financial aid may cause the Federal Refund/Repayment Calculation to be applied. Students could be required to repay federal funds received. More information is available in the Financial Aid Office.

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