Advertising purchases
In light of bills not getting paid, we are implementing procedures that should smooth out the process----keep our vendors happy and insure that your budget is correct for the amounts being expended.
To accomplish this, here is what we need to do.
- You recognize the need for print/television/internet advertising.
- You MUST complete a requisition via the BANNER system.
- Accounts Payable will turn the Req into a PO.
- You will receive a copy of the PO and the Director of Public Information will receive the vendor copy of the PO.
- Director of Public Information will notify the vendor of the required advertising as described on the PO.
- When Director of Public Information receives the Invoice, she will code it against the PO and send to the Business Office for payment.
- Director of Public Information will send your dept a copy of the invoice. Do not pay it again.
If you authorize advertising without the PO, please be prepared to pay for it yourself.